Renewal Cycle Timing Calculator

Renewal timing affects retention rates and lease terms.

Lease length months

Renewal notice days

Acceptance rate %

Renewal lift %

Avg rent monthly

Units

Annual renewal value

$213,840

Retained units

180

Incremental rent annual

$213,840

How the math works

Retained units = units × acceptance × cycles. Incremental rent = retained × rent × lift × 12.

250 × 72% × 1 = 180 retained × $2200 × 4.5% × 12 = $214k annual renewal lift value.

How to Use

Enter current lease length months.
Enter renewal offer timing (days before expiry).
Enter acceptance rate %.
Enter avg rent lift on renewal %.
Read optimal strategy.

Frequently Asked Questions

Notice timing?

60-90 days before expiration standard. Too early (120+ days): tenant undecided, market unclear. Too late (30-45 days): tenant already moving. 90 days optimal — captures market data, gives tenant planning time.

Renewal rate lifts?

Standard lease-to-lease: 3-6% annual. Aggressive markets: 8-15%. Conservative markets: 2-4%. Match lift to market velocity. Over-lift causes non-renewal (costly); under-lift leaves money on table. Analyze comp market weekly.

Multi-year renewal?

12-month standard. 18-month: small discount (0.5-1%). 24-month: 1-2% discount. Multi-year locks tenant but reduces market re-pricing flexibility. Prefer 12-month in volatile markets; multi-year in stable ones.

How often should I rerun this?

Rerun this calculator whenever inputs change materially — new rent roll data, rate moves, loan balance updates, or quarterly operating data. For active deals, monthly refresh is typical. For stabilized assets under monitoring, quarterly is fine. Treat the output as a decision tool, not a one-time answer — market conditions evolve and so should your analysis.