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Lease Administration Per Tenant Calculator
Lease admin costs per tenant add up. This calculator sizes.
Cost per tenant
$1,101
Total admin cost
$192,725
Outsource cost (est)
$4,725
How the math works
Internal = FTE × salary + software. Outsource = tenants × rate × outsourced %. Total / tenants = per-tenant.
175 tenants at 2 FTE + $18k software + 15% outsource = ~$210k total = $1,200/tenant. Aggressive figure — typical is $300-500 per tenant. If above $500, review process for waste. If under $200, may be under-resourced — missed options/audit support.
How to Use
- Enter tenant count.
- Enter admin FTE.
- Enter loaded salary.
- Enter software cost.
- Enter outsourced lease admin %.
- Read cost per tenant.
Frequently Asked Questions
What's admin?
Lease abstraction (capture key terms in system). Rent roll maintenance. Reconciliation schedules. Option tracking. Insurance certificate compliance. Audit response. Notice delivery. Renewal tracking. CAM billing. Typical spend: $150-400 per tenant per year depending on complexity.
Scale benefits?
Fixed cost (software, management) amortizes across tenants. Small portfolio (under 50 tenants): $400+/tenant. Mid-size (100-500): $200-300. Large (1000+): $100-150. Outsourcing to specialists can improve these ratios 10-20%.
Outsource vs internal?
Outsourced lease admin: $100-250/tenant/year depending on complexity. Internal loaded cost: $50-100k per FTE supporting 150-400 tenants. Usually outsource is cheaper for mid-size portfolios; internal makes sense at 1000+ tenant scale.
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