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Lease Administration Cost Calculator
Lease administration covers tracking critical dates, maintaining lease abstracts, monthly billing, CAM reconciliation, and audit/dispute support. ASC 842 increased the work for tenant-side admin (every lease over 12 months goes on balance sheet). This calculator builds the total annual cost so portfolio managers can decide between in-house, outsourced, and lease-admin software solutions.
Tracking, abstracts, billing
Total annual lease admin cost
$76,200
Per active lease / yr
$318
Ongoing admin
$43,200
New lease abstracts
$21,000
Audit / dispute legal
$12,000
How the math works
Lease administration covers tracking critical dates (renewal options, expirations), maintaining abstracts in lease-administration software (LeaseQuery, Yardi), monthly tenant billing, CAM reconciliation, and dispute support. $150-300/lease/yr for in-house; $80-200/lease/yr outsourced.
ASC 842 lease accounting standard increased lease admin burden — every operating lease over 12 months requires balance-sheet treatment and ongoing reporting.
How to Use
- Enter active lease count and per-lease ongoing admin cost.
- Enter new lease abstracts per year and cost per abstract.
- Enter CAM audit / dispute legal budget.
- Read total annual cost and per-lease average.
Frequently Asked Questions
In-house vs outsourced?
In-house $150-300/lease/yr; outsourced $80-200/lease/yr. Crossover around 200-400 leases — small portfolios outsource, large portfolios in-house.
Software cost?
Yardi, LeaseQuery, Visual Lease, and CoStar Lease Manager run $50-200/lease/year. Replaces some headcount but doesn't eliminate.
ASC 842 impact?
Every operating lease over 12 months now goes on balance sheet. Doubled the work for tenant-side lease admin — most large tenant portfolios now use lease-admin software.
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