Finance category
Mortgage, loan, investing, tax, and money calculators.
Rent Collection Rate Calculator
Collection rate is the operational health check for any rental portfolio. This calculator tracks billed vs collected.
Collection rate
98.22%
Net scheduled
$476,500
Collection gap
$8,500
How the math works
Collection rate = collected ÷ (scheduled − concessions). Gap = net scheduled − collected.
Track collection rate weekly in large portfolios. Even 100 bps of drift = material NOI loss. Best operators publish monthly rate as a KPI across the team.
How to Use
- Enter scheduled rent.
- Enter collected rent.
- Enter concessions given.
- Read collection rate.
Frequently Asked Questions
Healthy rate?
98%+ typical for institutional-grade. 95-97% for mid-market. Below 94% = operational concern. Trended monthly, not annually.
What counts?
Actual cash received. Exclude concessions (those are non-cash accounting). Include late fees. Subtract refunds. Net = what hit the bank.
Fixing drift?
Review delinquency list weekly. Call/email delinquent tenants by day 5. Late fees auto-applied. Eviction action by day 15-30. Small intervention early prevents big losses later.
What documentation matters here?
Written leases, move-in/move-out inspections with photographs, ledger entries showing every payment and charge, served notices with proof of service, and contemporaneous emails or texts. Courts weigh written evidence heavily; informal understandings rarely stand. Institutional operators run a monthly file audit to catch gaps before they matter. Good paper trails recover most of what's owed.
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