Vacant Unit Loss Calculator

A vacant unit loses rent and still costs money. This calculator sizes monthly loss precisely.

Monthly rent

Monthly utilities

HOA/condo fee

Insurance allocation

Total monthly loss

$2,495

Rent loss

$2,100

Carrying cost

$395

How the math works

Total loss = rent + utilities + HOA + insurance. Pure cash outflow monthly.

Vacant units often cost 110-115% of rent to carry. Include all carrying costs in your vacancy loss reporting, not just missed rent. It's the real number for capital planning.

How to Use

Enter monthly rent.
Enter monthly utilities.
Enter HOA/condo fees.
Enter insurance allocation.
Read monthly loss.

Frequently Asked Questions

Full cost of vacancy?

Rent loss + utilities + HOA + insurance + cleaning prep + marketing. Often 110-120% of rent per month when all costs added up.

Vacancy insurance?

Standard landlord policy covers occupied; vacant >30-60 days may void or require vacancy endorsement. Cost: 50-150% of standard. Budget for it.

Minimizing?

Pre-lease before move-out. Strong marketing 30 days ahead. Make-ready in advance. Every day vacant is pure loss.

How often should I rerun this?

Rerun this calculator whenever inputs change materially — new rent roll data, rate moves, loan balance updates, or quarterly operating data. For active deals, monthly refresh is typical. For stabilized assets under monitoring, quarterly is fine. Treat the output as a decision tool, not a one-time answer — market conditions evolve and so should your analysis.