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Turnover Downtime Calculator

The gap between tenants is pure rent loss. This calculator sizes it including make-ready and marketing time.

$

Downtime rent loss

$2,244

Daily rent

$64

Total downtime days

35

How the math works

Loss = daily rent × max(move-out gap, make-ready + marketing). Overlap where possible.

Ideal ops runs make-ready concurrently with marketing. Waiting for vacancy before starting marketing adds 15-30 days unnecessarily. Your CRM should trigger listing at notice of move-out.

How to Use

  1. Enter monthly rent.
  2. Enter move-out to re-rent days.
  3. Enter make-ready days.
  4. Enter marketing days.
  5. Read downtime loss.

Frequently Asked Questions

Typical days?

Well-run: 15-25 days. Average: 30-45 days. Slow: 60+ days. Residential drops fast in hot markets; commercial averages 90-180 days.

What's included?

Make-ready (paint, cleaning, repair). Marketing (listing, showings). Lease processing. Gap between signed lease and move-in. All are pure cost.

Cutting downtime?

Pre-list 30 days before move-out. Fast make-ready vendor. Accurate online listings. Mobile-first booking. Top operators hit 10-15 day turns consistently.

What does competitive benchmarking look like?

Pull 3-5 comparable properties or units in your submarket from CoStar, Yardi, CIM, or your local broker. Normalize by unit type, class, and age. Your outputs should fall within one standard deviation of the comp-set mean. Outliers are either opportunities or warning signs — dig into why. Monthly benchmarking keeps your portfolio on-market and pricing sharp.

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