Finance category
Mortgage, loan, investing, tax, and money calculators.
Service Contract Benchmark Calculator
Benchmarking identifies vendors charging above market.
Total variance
$23,750
Actual per unit
$720.00
Variance %
0.15%
How the math works
Actual per unit = spend / units. Variance = actual − benchmark total. Variance % = vs benchmark.
$180k / 250 = $720/unit vs $625 benchmark = +15.2% over. $23,750 over benchmark.
How to Use
- Enter annual spend.
- Enter number of units/SF.
- Enter benchmark spend per unit.
- Read variance vs benchmark.
Frequently Asked Questions
Typical benchmarks (per unit)?
Landscaping: $80-150/unit/yr. Janitorial (common areas): $120-250. Trash: $60-150. Pool service: $1200-2400/pool/yr. Elevator: $2500-4500/elevator/yr. HVAC PM: $800-1600/system/yr. Wide variance by market and property class.
Variance drivers?
Market (major metro premium 20-40%). Property age (older = more maintenance). Amenity level (class A commanding 2x class C pricing). Service frequency (weekly vs biweekly). Coverage hours (24/7 vs business hours). Always normalize before comparing.
Benchmark sources?
NAA (apartment), IREM (commercial), BOMA (office). Yardi Matrix portfolio data. Your own multi-property portfolio comparisons. Proprietary data from your broker/JV partner. Always combine 2-3 sources — single-source bias skews conclusions.
How often should I rerun this?
Rerun this calculator whenever inputs change materially — new rent roll data, rate moves, loan balance updates, or quarterly operating data. For active deals, monthly refresh is typical. For stabilized assets under monitoring, quarterly is fine. Treat the output as a decision tool, not a one-time answer — market conditions evolve and so should your analysis.
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