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Procurement Lead Time Calculator

Material shortages drive construction delays. This calculator compares promised delivery dates to schedule need and flags critical-path risks.

$
$

Schedule slack (weeks)

-4

negative = critical

Weeks after expedite

18

Recommendation

At risk — expedite or change supplier

How the math works

Schedule slack = required − promised. Positive = OK; zero/negative = critical path trouble.

Long-lead items should be on a separate procurement tracker reviewed weekly by PM. Don't wait for weekly GC meetings — suppliers need constant attention.

How to Use

  1. Enter order date.
  2. Enter promised delivery lead time (weeks).
  3. Enter schedule-required delivery (weeks from now).
  4. Read schedule slack and risk status.

Frequently Asked Questions

Typical lead times?

Rooftop HVAC units: 16-36 weeks. Windows/doors: 10-24 weeks. Electrical switchgear: 20-40 weeks. Elevators: 26-52 weeks. Plan procurement 6+ months ahead of install.

When to worry?

If promised lead > schedule-required, you're late before ordering. Change suppliers, expedite with premium, or reschedule. Critical-path impact is worst.

How to manage?

Pre-order long-lead materials with deposits. Dual-source where possible. Track biweekly with suppliers. GC should own procurement schedule alongside construction schedule.

What documentation matters here?

Written leases, move-in/move-out inspections with photographs, ledger entries showing every payment and charge, served notices with proof of service, and contemporaneous emails or texts. Courts weigh written evidence heavily; informal understandings rarely stand. Institutional operators run a monthly file audit to catch gaps before they matter. Good paper trails recover most of what's owed.

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