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Preventive Maintenance Schedule Cost Calculator
Preventive maintenance schedules prevent expensive emergency repairs.
Annual PM cost
$79,000
Per-unit total
$395
Unit-level subtotal
$19,000
How the math works
Unit-level = units × per-unit. Total = unit-level + common + equipment.
200 × $95 + $15k + $45k = $19k + $60k = $79k / 200 units = $395/unit.
How to Use
- Enter units.
- Enter PM cost per unit per year.
- Enter common area maintenance annual.
- Enter equipment PM contracts.
- Enter emergency repair reduction %.
- Read PM total cost.
Frequently Asked Questions
PM components?
Unit-level: HVAC filter change + inspection, smoke detector test, plumbing fixture check, caulking refresh, appliance inspection. Schedule: quarterly or semi-annual. Cost: $50-150/unit/year. Common area: roof inspection, parking lot, landscape equipment, pool equipment, elevator. Systems: boiler/chiller PM, electrical, sprinkler, security. Total PM: $250-800/unit/year typical.
Benefits?
Reduces emergency repairs 40-60%. Extends equipment life 15-40%. Improves resident satisfaction. Lowers insurance risk. Protects warranty claims. Documents building condition. Compliance with code. Lender + insurer often require documented PM program on >$10M buildings. Typical 4-8 year payback on $50k PM program investment.
In-house vs vendor?
In-house maintenance tech: 1 FTE per 100-150 units full-service building. $55-90k loaded cost. Covers 60-80% of PM. Specialty (HVAC, elevator, boiler, roof): vendor contracts. In-house saves on labor, vendor provides expertise. Best mix: in-house for routine, vendor for specialty and warranty work.
PM vs reactive?
Reactive: only repair when broken. Cheapest short-term, expensive long-term. Equipment replacement cycles accelerate 30-50%. Tenant satisfaction drops. Preventive: scheduled maintenance + regular checks. 2-3× more upfront but 40-60% reduction in emergency. Predictive: use sensors + AI to detect issues before failure. Emerging, not yet cost-justified at multifamily scale.
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