Move In Fee Revenue Calculator

Move-in fees are non-refundable admin/amenity fees charged at lease signing.

Annual new leases

Move-in fee

Capture rate %

Annual revenue

$28,500

Per-lease capture

$285

Monthly revenue

$2,375

How the math works

Annual = leases × fee × capture rate.

100 × $300 × 95% = $28,500/year = $2,375/mo.

How to Use

Enter annual new leases.
Enter move-in fee.
Enter effective capture rate %.
Read annual revenue.

Frequently Asked Questions

Move-in fee structures?

Non-refundable admin fee: $150-500 per lease. Not a security deposit — cannot be returned. Covers: administrative processing, move-in coordination, key making, amenity access setup. Often bundled with: pet fee ($200-500), elevator reservation, parking registration. Fee banned in some states (OR, NJ partial). Other states: disclosed in lease.

Legal considerations?

Non-refundable fees OK in most states if: (1) Clearly disclosed in lease, (2) Not disguised security deposit, (3) Reasonable relationship to services provided. Security deposits: strictly regulated, must be returned. Admin fees: not regulated similarly. Some cities/states require maximum amounts. Recent trend: tenant-advocacy groups challenging. Verify compliance locally.

Revenue impact?

200-unit building × 50% annual turnover = 100 new leases × $300 fee = $30k/year revenue. 500-unit portfolio: $150k/year. Net impact: high (little associated cost). Significant ancillary revenue stream. Growing as landlords add new fee types (application, admin, move-in, amenity). Tenant pushback: can damage brand if perceived as nickel-and-diming.

Alternatives?

(1) Higher rent (include fees in rent): cleaner, less friction. (2) Amenity fee (monthly recurring): fair trade for services. (3) Pet fee (pet-specific): transparent. (4) Security deposit (refundable): no revenue. Many landlords use combo. Class A tenants expect transparent fees. Class C: minimum fees (tenant affordability sensitive).