Collections Funnel Calculator

Track collection process conversion from first notice to cash in bank.

Delinquent total

First notice resolve %

Second notice resolve %

3rd party resolve %

Court resolve %

Total recovered

$237,500

Write-off

$12,500

Recovery rate

0.95%

How the math works

Total resolved % = sum of stages. Recovered = delinquent × resolved %. Write-off = balance.

65% + 15% + 10% + 5% = 95% total resolved. $250k × 95% = $237.5k recovered. $12.5k write-off.

How to Use

Enter total delinquent balances.
Enter % resolved at first notice.
Enter % resolved at second notice.
Enter % resolved at 3rd-party collections.
Enter % resolved at court.
Read total recovery.

Frequently Asked Questions

Typical conversion rates?

First notice (5 days past due): 60-75% resolve. Second notice (15 days): 10-20% more. 3rd-party collections: 5-15% more. Court/eviction: 5-10% more. 10-25% totally uncollectable (write-off).

Speed matters?

Day 1 delinquency: 95%+ recovery. Day 15: 80%. Day 30: 60%. Day 60: 30%. Day 90: 15%. Fast collection infrastructure recovers 20-30% more than slow. Automate notices, text reminders, portal payments.

Technology?

Automated text/email reminders on day 1-3. Portal payment options. Mobile-first experience. Payment plans available in app. Auto-draft for chronic late-payers. Well-built collections tech saves 3-5% in bad debt.

What documentation matters here?

Written leases, move-in/move-out inspections with photographs, ledger entries showing every payment and charge, served notices with proof of service, and contemporaneous emails or texts. Courts weigh written evidence heavily; informal understandings rarely stand. Institutional operators run a monthly file audit to catch gaps before they matter. Good paper trails recover most of what's owed.