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Hotel PMS Cost Calculator
PMS choice impacts integration, distribution, reporting, and revenue management capability.
Annual total
$84,920
Total per room / mo
$37
PMS-only annual
$43,200
How the math works
Annual = rooms × (PMS + channel + RMS) × 12 + implementation.
180 × ($20 + $5 + $12) × 12 + $5k = $80k + $5k = $85k annual systems cost.
How to Use
- Enter room count.
- Enter pms cost / room / mo.
- Enter channel manager / room / mo.
- Enter rms / room / mo.
- Enter implementation (annualized).
- Read annual total.
Frequently Asked Questions
Major PMS vendor costs?
Oracle OPERA Cloud (full-service): $20–50/room/month. Marriott/Hilton/Hyatt brand-required PMS: included in fees. Cloudbeds (independent): $15–35/room/mo. Mews: $10–25/room/mo. Hotelogix: $5–15/room/mo. innRoad: $200–500/property/mo. Setup: $5k–50k integration depending on connections (channel manager, payment, accounting, RMS). Plus channel manager $2–8/room/mo, RMS $5–25/room/mo separately.
How does this support hotel underwriting?
Hotel investors and operators use this calculator alongside RevPAR, GOP, and flow-through analysis to validate operating assumptions. Pair it with a comp set benchmark (STR or HotStats data), brand/franchise standards, and seasonal demand patterns. Output is most useful when triangulated against trailing twelve-month financials and a forward booking pace report.
Brand vs independent treatment?
Branded hotels (Marriott, Hilton, Hyatt, IHG, Choice, Wyndham) typically follow USALI 11th edition reporting which dictates how this metric flows through the P&L. Independent and lifestyle hotels have flexibility but most lenders still expect USALI-aligned reporting. Use brand standards or local CVB data when defaults aren't representative of your asset.
Seasonal sensitivity?
Inputs based on annual averages mask peak/shoulder/trough volatility. Resort properties may see 60–80% of annual revenue concentrated in 4–6 months. Urban transient is more even but dips for weekends. Model peak month, shoulder month, and trough month separately if seasonality exceeds 20% swing. Stress test with a 10–15% RevPAR shock for cycle planning.
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