Construction FF&E Budget Calculator

FF&E is 4–12% of total project cost — hospitality and multifamily highest.

Unit / key count

Per unit cost

Public space FF&E

Kitchen / F&B equipment

Total FF&E

$4,100,000

Per key

$27,333

Per unit total

$27,333

How the math works

Unit FF&E = keys × per-key cost. Total = unit + public + kitchen.

150 × $20k + $750k + $350k = $3M + $1.1M = $4.1M total FF&E. Per key $27,333.

How to Use

Enter unit / key count.
Enter per unit cost.
Enter public space ff&e.
Enter kitchen / f&b equipment.
Read total ff&e.

Frequently Asked Questions

FF&E benchmarks by use?

Limited-service hotel: $8–15k/key. Mid-tier full-service: $15–35k/key. Luxury hotel: $40–120k/key. Multifamily Class A: $2–6k/unit. Multifamily Class B: $1.5–4k/unit. Office furniture: $8–25/sf. Restaurant: $80–250/sf depending on concept. FF&E reserve post-stabilization: 3–5% of revenue annually for hotels, 1–3% for multifamily. Bulk procurement (Bridgewater, ITM Hospitality): 15–30% savings vs retail.

How does this impact project budget?

Construction budgets layer hard costs (50–65%), soft costs (15–25%), financing (5–10%), contingency (5–10%), and developer fee (3–5%). Schedule risk often equals or exceeds cost risk — every month delay carries carry cost (interest, real estate tax, insurance, opportunity cost) of 0.5–1.5% of project budget. This calculator quantifies one cost component.

Owner-controlled vs GMP vs CM-at-risk?

Lump sum/GMP: contractor takes risk above guaranteed maximum price, owner pays for change orders. CM-at-risk: open book, fee + GMP, more transparent. Construction management: agent for owner, GC subcontracted directly. Design-build: single accountability, faster but less price competition. Match delivery method to project complexity and owner sophistication.

Schedule and cost contingency?

Standard contingency: 10% of hard cost for entitlement, 5–8% for construction. Schedule contingency: 60–90 days buffer past target completion. Force majeure provisions: weather, material lead time, labor strike, permit delay. Track via critical path method (CPM) schedule. Major lender draws contingent on schedule + cost variance to budget remaining within 5%.